Jobs

Executive Admin-Exe Dir

Dallas, TX

Posted: 06/21/2024 Industry: Job Number: 13887 Pay Rate: 80000

Job Description


Corporate Executive Assistant

Full Time - 40+ hours a week with afterhours availability

Job Description:

We have an immediate opening for a polished and professional Corporate Executive Assistant to join our administrative team at our corporate office. The Corporate EA will be responsible for project coordination, vendor & contract management, and providing direct support to the Executive Director.

Objectives:
  • Provide Executive Assistant support to the Executive Director.
  • Support various Directors on a limited basis.
  • Oversee and maintain corporate contracts and electronic document management system.
  • Manage, edit (Word/PDF), and coordinate execution of internal and external administrative contracts.
  • Handle typing, copying, and distribution of various correspondence.
  • Maintain filing systems.
  • Arrange travel;manage conference/seminar registrations and confirmations.
  • Organize Executive and Corporate calendars;schedule meetings and facilitate meeting arrangements.
  • Process invoices and expenses.
  • Interface with outside legal counsel and maintain routine lists.
  • Provide legal assistant support as necessary.
  • Support and/or coordinate insurance application renewals.

Qualifications:
  • Bachelor's Degree is REQUIRED.
  • 10-15 years in a high-level Executive Assistant role (experience in legal or medical administration environment is helpful).
  • Excellent grammar, spelling, organization, and communication skills.
  • Proficiency in Microsoft Excel, Word, and PowerPoint.
  • Familiarity with Google platform.

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